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Integrated Common Manual and Other Reference Tools
Ask a question; find an answer; or give us your feedback — all from TG’s convenient solution database.
TG is pleased to provide several online tools to enhance research capabilities and provide the most up-to-date information for our customers:
- The Electronic Common Manual (ECM),
- The Integrated Common Manual (ICM),
- Common Manual Updates (an explanation of policy changes),
- A portable document file (PDF) of revised pages,
- A collection of training briefs from the Common Manual Policy Committee, and
- A page of Tips and Tricks for PDF searches.
For additional Common Manual resources, including proposals out for comment, instructions for submitting comments, and training resources, please visit the Common Manual Web site at www.commonmanual.org.
The ECM
The annual update of the Common Manual is released each July as the Electronic Common Manual (ECM) and in paper form. As new policies are approved throughout the year, the Integrated Common Manual (ICM) is posted.
The ICM
The ICM is the up-to-date online version of your paper Common Manual. It contains the same information, follows the same format, and provides the same research tools, but it is so much more. The ICM displays approved changes made since the last annual printing of the Common Manual. The newly approved policies are noted using underlines for new language and strikeouts for deleted language. This system helps ICM users readily identify new information and accelerates research efforts.
Generally, the Governing Board of the Common Manual meets monthly to review and approve new and revised policies for the Manual. These policies are then integrated into the existing text of the ICM as soon as final language is available, usually about ten days after the meeting.
To view the ICM, click on the Integrated Common Manual link in the right margin. For more efficient search capabilities, TG recommends downloading the ICM to your desktop. Instructions for Downloading are in the right margin.
TG also recommends that you download the ICM to your desktop each time it is updated. Using the ICM on your desktop maximizes the search function, allowing it to quickly run through the document. Online searches (when the file has not been downloaded to the desktop) may be slow and tedious because of the size of the file. For notification of ICM updates, subscribe to TG's weekly electronic newsletter, Shoptalk Online.
Common Manual Updates
Common Manual Updates (also known as bulletin language) provide explanations about, and reasons for, policy changes. The Updates should be used in conjunction with the ICM to ensure a complete understanding of policy changes. Click on the Common Manual Updates link in the right margin to view the most recent month's bulletin language and on the Archives link for past Updates.
Documentation of Changes
The first item in the ICM is a Summary of Changes Approved chart, which includes all the changes made to the ICM since the last annual printing (July through the latest month). The chart identifies the section changed, and includes a description of the change, as well as a notice of the effective date or triggering event of the new policy. The chart, which is updated as changes are approved and inserted into the ICM text, is useful for paper or electronic manual users because it provides a history of manual changes for a particular year.
Each ICM page with updated policy has footnotes that contain the Governing Board's approval date, the batch and policy proposal number, and the location of the update. If a page has multiple policy updates, each updated policy has a corresponding footnote. This information is particularly useful in researching past changes.
Revised Pages
A separate portable document file (PDF) containing revised pages is made available each time the ICM is updated. These PDFs are then archived for future reference. If a user maintains a paper copy of the Manual, the PDFs can be printed and the pages inserted to update the paper copy. Click on the Revised Pages link in the right margin for the most recent month's pages and the Archives link for previous revised pages. Note: Revised pages are not intended to replace current pages but, instead, are intended to show changes as a result of a policy update.
Training Briefs
The Common Manual Policy Committee has issued a series of training briefs to help the financial aid community get the most out of the Common Manual. The briefs were created in response to suggestions from Manual users. Click on the link at the right to access these training briefs.
Tips and Tricks
TG has developed a list of Tips and Tricks for doing PDF searches on Adobe. The list is a "cheat sheet" of the buttons on Adobe that will help you quickly and efficiently research a large document such as the ICM, plus information on downloading the ICM, and other ICM features. To access this valuable tool, click on the Tips and Tricks link in the right margin.
Forms on this page require Adobe Acrobat Reader to view and print. For an important notice and further information, please visit our PDF Help Page.
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